Collect the complete record
Include the formal quote as well as relevant emails, revised prices, screenshots, and attachments. A later message can materially change the total or scope.
Simple workflow
Five steps from first upload to final decision. No account, no setup, no complexity.
Click "Start free". Give your project a name (e.g., "Bathroom renovation 2025"). You get a private link instantly. No account required — not even an email address.
Add supported PDFs, Word documents, Excel files, text files, or JPG/PNG images. The current free project limit is 10 files and 75 MB in total.
Quoveya attempts to extract prices, quantities, delivery terms, payment conditions, exclusions, and other comparable fields. The review step remains necessary because extraction can be incomplete or wrong.
Check the extracted values against the original documents before relying on them. If an email, screenshot, or later price update belongs to the same vendor, assign it to that source so the comparison uses the complete record.
Review the normalized offers side by side together with the decision summary, confidence indicators, and risk flags. Treat the recommendation as decision support and verify important prices, exclusions, and terms in the source documents.
A spreadsheet can work for a small, standardized purchase. It becomes harder to maintain when evidence is spread across inbox messages, PDFs, screenshots, revisions, and differently structured price tables.
| Step | Inbox + spreadsheet | Structured Quoveya project |
|---|---|---|
| Collect evidence | Find attachments and later email revisions manually. | Keep uploads, mobile photos, and forwarded evidence in one private project. |
| Enter facts | Copy values into cells and maintain source references yourself. | Review proposed fields while retaining the source documents. |
| Handle revisions | Decide which cells an amendment replaces and update them. | Assign the new source to a provider and confirm what it supersedes. |
| Resolve gaps | Create a question list separately from the comparison. | Turn missing or uncertain fields into supplier questions. |
| Share the decision | Send spreadsheet versions and attachments to reviewers. | Share one private project link with the complete evidence trail. |
A useful comparison depends on complete inputs and clear priorities. A few minutes of preparation makes the result easier to verify and act on.
Include the formal quote as well as relevant emails, revised prices, screenshots, and attachments. A later message can materially change the total or scope.
Define budget, deadline, required scope, warranty, and payment constraints. The cheapest offer is not automatically the best fit.
AI can misread unclear scans or unusual tables. Check totals, taxes, exclusions, and delivery terms against the originals before deciding.
See the worked comparison example or read the complete quote-comparison guide.
Being clear about what we don't do helps you understand where we fit.
✕ Not a document storage system
Files are automatically deleted after 30 days. Use a DMS for long-term document storage.
✕ Not a generic AI chatbot
It's a structured comparison workflow for a specific problem — comparing vendor offers.
✕ Not an ERP or procurement suite
It's focused, fast, and simple. No complex setup, no integration, no onboarding.
Free to use. No account required. Processing time depends on document count, size, and clarity.
Start your first project →